<aside> 💡 Please excuse the language used in this policy, it is from the greatest legal minds not our usual dog pun-filled minds.

</aside>

Our approach to privacy

Butternut Box is committed to protecting your privacy. This privacy notice sets out our approach to data protection and privacy, including how and why we process data that identifies or is associated with you ("personal information"), and your rights in relation to that information.

This notice applies to current and former employees, interns, contractors and temporary or agency staff engaged by us ("Employees" or "you").

It is important that you read and understand this notice. If you have any questions or require further information, please contact the Head of People, Claire Creedon, using the contact details at the end of this privacy notice.

Data controller

Butternut Box is the trading name of Dogmates Ltd. ("Butternut Box", "we" or "us") and is the controller of your personal information, which means we determine and are responsible to you for how your personal information is used.

Personal information we collect about you and how we use it

Personal information we collect We collect personal information that you voluntarily submit directly to us, such as when you communicate with us in respect of your employment or when you fill in certain forms at the start of your employment. This will include:

• Contact and identity information. This information includes your name, title, employee ID number, date of birth, nationality, your contact details (e.g. telephone number, e-mail address and home address), copies of documentation proving your identity and right to work (e.g. passport, visa, ID card or driving licence).
• Academic and employment history. This information includes your CV, related information and documents verifying your knowledge, skills, experience, employment history and references.
• Employment information. This information includes your job title, department, your role and the nature of your responsibilities, any previous roles with Butternut Box, salary, information about benefits, your manager and management reporting structure, annual leave, sickness absence and maternity or paternity leave.
• Performance information. This information includes assessments of your performance, including appraisals, performance reviews and ratings, training you have participated in, performance improvement plans, promotions, details of any disciplinary or grievance procedures in which you have been involved.
• General information about your activities at Butternut Box. This includes information obtained from our IT and communications equipment Butternut Box.